Vacation leave approval letter from employer: Format


vacation leave letter from employer

Vacation leave approval letter from employer is written by the Manager or the HR department of a company. Employees may apply for leaves during the holiday season or when they want to go on a vacation with their family whenever they write annual leave email notification or “I will be working from home today email” asking for your permission to grant them their needs.  This letter is to confirm that you are willing to grant them the number leaves/other requests they have applied for.

You must appreciate your employee’s concern towards his/her family because your employee needs to maintain the balance between professional and personal life for better productivity. No matter what work he is in charge of, he needs a break like all of us, and that is why you need to approve leave request mail of your employee periodically. However, the tone of the letter must be formal and authoritative so that your employee knows that the terms regarding his joining back are stringent and not flexible.

Vacation leave approval letter from employer should also address the concern regarding the delegation of work during the absence of the particular employee. It is essential to check with the team manager and the team members of the particular employee to know about the status of the project they are working on, before approving the leave. It is vital to assure from your side that someone else would be taking care of the work during the absence of the employee who is going to be absent. You need to make sure that there aren’t any major conferences or events for which the presence of that particular employee is a must.


Vacation leave approval letter from employer format

From,

Your name,

Designation,

Date.

To,

Concerned employee’s name,

Designation.

Subject: Vacation leave approval

Dear XYZ,

This letter is to officially inform you that your leave of absence has been approved from DD/MM/YY to DD/MM/YY. I understand how important such short breaks from work are for you and your family. I acknowledge that you have delegated your work to (insert name ) and (insert name) for the period of your absence.

Take care,

Yours sincerely,

(Your signature)

(Your Name)


Here are a few sample letters that will help you understand how to write a vacation leave approval letter from employer:

Vacation leave approval letter from employer Samples

Sample 1

John Green,

HR Manager,

TM Technologies,

Chicago.

 

16 June 2018,

Michelle Moore,

Technical Content Writer.

 

Sub: Vacation leave approval

Dear Ms. Moore,

I am pleased to inform you that your leave application for ten days (18 June 2018 to 28 June 2018) has been approved. I appreciate your efforts to spend time with your family, and I understand that you need a break from the hectic work schedule. I’m impressed by the way you distributed the work evenly among your team members for the period of your absence.

I expect you to join back the team on the date specified by you to avoid any confusion regarding the work. I wish you and your family a safe and happy journey.

(Signature)

John Green


Sample 2

Tom Harris

HR Manager

Sunray Ventures

Los Angeles

 

16 June 2018

Juliah Willick

UX Designer

 

Sub: Vacation leave approval

Dear Ms. Willick,

As per your request, we have approved your leave from 17 June 2018 till 25 June 2018. I hope that your work will be diligently completed by your team members, Mr. Walter and Ms. Cooper during the period of your absence. I acknowledge the fact that it is necessary to take a break from work and spend some time with your family so that you can come back with a relaxed mind and work to a higher level.

Please make sure that you start working as per the date mentioned (26 June 20018) and that you will not extend your holiday under any circumstance. Wishing you a great vacation with your family.

Yours sincerely,

(Signature)

Tom Harris


Sample 3

 

Sally Walker

HR Manager

Stonewalk Ad Agency

New York

 

16 June 2018

Joy Baker

Accounts Manager

Sub: Vacation leave approval

Dear Ms. Baker,

This is to inform you that your request for vacation leave from 20 June 2018 to 30 June 2018 has been approved. You have been working very hard since the past six months for our priority client, and you deserve to take a break. A good trip with your family and friends will not only relax your mind and body, but it will also recharge you to come back with more enthusiasm and energy.

As we discussed during the meeting we had, you must submit a document at the earliest to let us know who will be taking care of your responsibilities during the period of your absence. Also, you need to be available for any emergency communication since your designation holds a high level of responsibility. I’m sure we won’t be bothering you with endless emails, but in case there is an emergency, I hope that you will be available online. I hope you have a great vacation.

Yours sincerely,

(Signature)

Sally Walker


Sample 4

Steven Carter

HR Manager

Classic Chain of Hotels

Boston

 

16 June 2018

April Evansh

Receptionist

Boston

Sub: Vacation leave approval

Dear Ms. Evansh,

I would like to inform you that your leave application that dates from 20 June 2018 to 26 June 2018 has been approved. I have acknowledged the schedule of work distribution among your subordinates that you planned to manage work during the period of your leave. It is necessary to spend time with your loved ones, and I appreciate your effort to find a balance between things.

Make sure that you do not have any work pending before you leave and you train your subordinates well enough so that they can take care of the daily activities without your help. I wish you and your family a safe and happy vacation.

Yours Sincerely,

(Signature)

Steven Carter


Conclusion

I hope that the vacation leave approval letter from employer format and samples will help you write your next letter better than before. Make sure you sound formal without making your employees feel guilty for taking leave. If your employees take a few days off from work and get themselves recharged, they can work much better over the coming months. Ultimately, it’s a win-win situation for you as well as your employees because regular breaks are necessary for better productivity.

Previous Tips to Draft a Leave Request Mail to Manager for one Day
Next I Will Be Working From Home Today Email Format with Samples