Everyone gets sick, and this is the time when you need to miss a day or two of work. When you are about to miss work for sickness, you need to inform your employer about it. This is when you need to write a sick leave application for employees, to notify the higher authority about your absence from work.
It’s essential that you write a letter asking for leave, as it can be helpful both for documentation and also it makes it easier for your seniors to understand why are you taking a leave. Writing an application for leave also increases the chances of you getting it approved. Besides, it’s a formal way of getting your leave approved from your seniors, and is essential if you work in a corporate setup.
How to request a leave from work
The most common process to ask for a formal leave of absence from work is to discuss it with your Human Resource department or your manager. You need to first inform them about you taking leave for the required number of days. Once done, you need to write a formal application or an email stating the reason behind you being absent from work.
Certain things should be present in the application or the email. Here are those:
- The reason you need the leave for. (It should contain the exact detail for your absence from work.)
- Information on the dates and the dates you want the leaves on, and the date of your joining back to work.
- Things that you are ready to do to complete all your pending work after joining (optional).
- A request to your manager by writing a sick leave mail to manager or the Human Resource department to accept your application and grant your leave for the said number of days.
Once you write an appropriate application or email, you need to make sure that it reaches the authority. Also, sometimes, you need to follow up on the status of your application. These written applications or emails go directly into your file to initiate the formal process of granting you the leaves.
You need to be sure about your company’s or employer’s leave policy before applying for any leave. This will make it easier for you to apply for the leaves in time. Make sure to read the complete leave policy of your company and adhere to those policies.
Requesting a leave, remember these do’s and dont’s
It’s essential that you write your leave application formally and efficiently. Here are some of the guidelines that might help you to write an application that’s professional, effective, and considerate as well.
Try to inform about the leave as soon as possible – It’s difficult and takes time to arrange for someone to cover up for the work you do. This is why it’s always good to inform about your leaves as soon as possible, which will give time to the management to deal with your absence, and assign your work to some other employee.
Be aware of your rights – The Family and Medical Leave Act allows employees to take unpaid leaves to deal with medical conditions, and some circumstances, like the birth of a child, child emergencies, and many other things. You need to know about these right before applying for your leaves. This is because there might be situations where you might need to bring in your rights to get your leaves approved. It’s therefore essential to know your rights.
Speak to your manager or human resource department first – Before you apply for any leave, or you take any leave, it’s essential that you inform your manager or the HR department about it before writing an application. This will ensure that the management entirely understands the reason for your leave.
Things to include in your sick leave application for employees
While requesting a leave, here are some of the things that are needed to be included in the application:
- Request for a leave of absence.
- The days you are expected to be away from work.
- Exact dates of your absence.
- The date of joining back.
- Offer to assist, if needed.
- Thank you note.
Now that you know what your application should contain, all you need to do is write an application containing all these information. However, if you’re still not clear, worry not. Here are some samples of sick leave application for employees that will give you a better idea of things you need to do.
A sample of a sick leave application for employees: Written
City, State, Zip code
Manager’s/ Hr’s Name
City, State, Zip Code
Dear Mr./Ms. Last Name,
This application is a formal request for a leave of absence from work. I would want to inform you that I have been diagnosed with _____ and have been advised to take rest for __ days by the doctor. This is why I would require to take leaves starting from DD/MM/YY (the month should be spelled out) to DD/MM/YY (the month should be spelled out).
I would return to work on (insert date). Please let me know if you have any queries about anything. I would be available to help out in any way possible.
Thank you for your consideration and the prompt attention to this matter.
Your name/ Signature
A sample of a sick leave application for employees: Email
Subject – Leave of absence – Your name
Dear manager’s/HR’s name,
As I had informed you earlier, I would like to request a formal leave of absence from my work. I am suffering from ______, and I have been asked by the doctor to rest for ___ days. This means I would be not able to work from DD/MM/YY (the month should be spelled out) to DD/MM/YY (the month should be spelled out). I will be returning to work on DD/MM/YY (month should be spelled out).
I would be glad if you permit me to take leave for the mentioned days, and I assure you that I will cover my work as soon as I am well. Please write back if you have any queries about my leave.
Thank you very much for considering my request.
Above mentioned is everything that you need to know about writing a sick leave application for employees. Follow these simple rules and format to make sure that none of your leave requests are rejected. If you have some more ideas about sick leave or medical leave application for employees, please provide them in the comments below.