Tips to Write a Leave Application for Trip With Family


leave application for trip with family

We all need a break from work, school, or even our daily routine to relax and unwind. This is why most of the organizations provide paid leaves to the employees so that they can make use of the paid leaves to take a break and be on vacation. Even at schools, there is a liberty to take a break and be on vacation with family upon requesting for leaves. Be it your company or your school, and there is a proper protocol that you should be following when you write a leave application for trip with family. In this article, we will be discussing writing a formal letter to the organization or applying a vacation leave letter for school. We will also discuss what rules and format to follow and what to keep in mind while writing a letter to your organization or school, we illustrate everything with a sample letter for vacation leave request for a family reunion.

Rules while writing a leave application for trip with family

  • Since you would be writing a letter to your organization or school, you would be communicating with people who are above you in the workflow hierarchy. This is why you are expected to maintain a formal tone and a way of writing. Use words that show respect and try avoiding casual words as much as possible.
  • Since the letter would help the organization or school to maintain a physical record of your leave, make sure you include all the details that would be required by the organization or school. Don’t miss mentioning the dates from when to when you would be taking a trip/leave with your family. You should also provide a contact number that you would be using while on a trip, for any emergency purpose. Also, make sure you clearly mention when you would be joining back.
  • While writing a leave application for trip with family, the procedure should be followed correctly, and it will make an effect on your higher authorities. Choosing to be liberal while writing a letter would mean compromising on your impression, and it will give a good idea to draft your letter carefully. Besides that, make sure that you proofread the letter a couple of times to check for the mistakes and punctuation errors and correct them if needed.
  • If at all one of your colleagues is going to take care of your responsibilities during your absence, mention it in the letter.

Template for leave application for trip with family

Your name

Your address

City, State, ZIP Code

Date- 2nd March 2018

To,

Name of your manager

Address of the organization

City, State, ZIP Code

Subject: Permission for holiday

Dear Ms./Mr. First name,

As I am planning to go for a trip with my family to (mention place), I request you to grant me leave from… to… (mention dates). I will be joining back work on (mention date and day).

In the second paragraph, mention the reason why you are taking leave. Make it seem as convincing as you can. For instance, you can specify that you have been saving up all the paid leaves so that you can go on a trip with your family.

Mention the name of your team-mate who would be taking care of the work in your absence. Mention your contact details so that the manager can reach you under the circumstances of an emergency.

End the letter by writing “Thank for your time and consideration. I hope you accept my request and grant me leave so that I don’t miss the opportunity of going on a trip with my family.

Your truly,

Your signature

Your name


Sample Letter

Dave Miller

Your address

City, State, ZIP Code

Date- 2nd March, 2018

To,

Paul William

Address of the organization

City, State, ZIP Code

Subject: Permission for holiday

Dear Paul,

I am planning to go on a trip to Japan with my family next month, from 17th June 2018 that is Sunday, to 27th June 2018. I will be joining back work on 28th June 2018, on Thursday.

I have been working on various projects and successfully been meeting deadlines. I have also won many incentives by working hard. I have been regular and punctual and have not taken any leaves in the past six months. I have been saving up all my paid leaves so that I can make a trip with my family. Moreover, for having worked hard since the past six months, this trip would help me get back to work with a fresh mind. We all need to get rid of the built-up stress, and I hope to take this trip to come back as a more productive employee for our organization.

While I am away on this trip with my family, Lara will be taking care of my work and responsibilities. I will have a meeting with her well before leaving to explain to her all the work. However, if there is an emergency when you have to reach me, you can contact me on this number (mention your contact number).

Thank you for your time and consideration.  I hope you accept my request and grant me leave so that I don’t miss the opportunity of going on a trip with my family.

Yours truly,
(Your Signature)
Dave Miller


This is how the actual formal sample letter for vacation leave request for family reunion is written. If you are writing a leave application for trip with family as a student, you have to follow the same protocol. However, a number of things would change. Let’s take a closer look at what would change in your formal letter to your principal or teacher.

Your name,

your address,

City, State, ZIP Code

Date- 2nd March 2018

To,

Name of your Principal/ teacher

Address of your school

City, State, ZIP Code

Subject: Permission for holiday

Dear Ms./Mr. First name,

As I am planning to go for a trip with my family to (mention place), I request you to grant me leave from… to… (mention dates). I will be joining back school on (mention date and day).

In the second paragraph, mention the reason why you are taking leave. While for a leave application at work, you would be talking about paid leaves and your hard work, you don’t have to do that for a leave letter for school. Instead, you can mention that your attendance would not be affected even as you take this trip with your family. You can also mention that when you come back from your trip, you will make sure you spend extra hours to cover what you have missed.

End the letter by writing “Thank for your time and consideration. I hope you accept my request and grant me leave so that I don’t miss the opportunity of going on a trip with my family.

Yours truly,
Your signature
Your name

Conclusion

The above sample letter for vacation leave request for family reunion will illustrate the entire scenario for the leave application for trip with family. No matter what the intricacies of your trip are, the details provided in the sample would be more than enough for your organization/school to have a record. If you are writing a leave request mail to manager for vacation, ensure you maintain a formal tone of speech throughout the letter and place the correct subject along with the dates, which would help to make your application to get approved by your upstream authority.

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